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LMU Faculty and Staff: Have You Checked Out Box?

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Box is a secure, cloud-based document management, collaboration, and storage service. After meeting with focus groups this spring, ITS selected Box as an ideal way for faculty and staff to store and share their personal work and departmental files.

Check out some FAQs and the video below:

Who gets Box?
All current LMU faculty and staff.

What is Box?
Box is a secure file sharing and storage service that enables you to store your work documents and files in the cloud, and access those documents anywhere you can connect to the Internet. You can also share your documents with colleagues, students, external vendors, and more.

How do I get a Box account?
As of December 1, 2014, your Box account will be created as soon as you login to http://box.lmu.edu using your LMU credentials. You can access your Box account as long as you are an active LMU faculty or staff member.

How do I log in to Box?
Just go to http://lmu.box.com, click the “Continue” button, and then enter your MYLMU username and password on the LMU Authentication page and click the “Login” button.

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How much storage space do I get?
LMU Box users get 150GB of storage, which is 15 times more storage than on the network (F:\ and G:\) drives.

I have over 150GB of files, can I get a larger quota?
Although Box can technically support larger quotas, its primary purpose is to support smaller collections of “active” files. In most cases, users with over 50GB of files are actually looking to archive files, or they have a few very large files that won’t perform well in Box. Please contact the Help Desk to arrange a discussion of your needs – often we find other solutions are more appropriate than a larger Box quota.

Why Box?
After a thorough evaluation of 10 different products, Box was selected as the appropriate tool to address LMU’s need for cloud based file storage. Box provides larger quotas, data security (with complete data encryption) and has an easy-to-use interface. You can also view, upload, and share documents from any location or device, as long as you have an Internet connection.

Any restrictions on what I can/should keep in Box?
Departmental and individual files (documents, spreadsheets, presentations, Microsoft Outlook data files (.pst), that relate to your work should be kept in Box.

• For storage of departmental video and audio, use Kaltura via MYLMU Connect.
• To store your course-specific documents, use MYLMU Connect.
• Keep your short-term communications and attachments in your email. Though, once you get started with Box, it will be very easy to share a link to a file you’d typically attach to an email, and have all of the people on the email be able to access it, anywhere on any device.

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