An update on Box and Network Drives

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By now you have heard of Box, the new secure cloud storage for all LMU staff and faculty. Over 1,000 faculty and staff have begun using the service, with nearly 2 TB of data moved to the cloud and almost one million files uploaded.

Box is used to store both your own files and your department shares. Many colleges, schools and divisions have already migrated to Box or established deadlines to complete the migration. However, given the amount of effort and time it may take for some departments to move their files to Box, the University deadline for completing this work has been moved from August 2015 to January 2016. Also, please be assured that for those departments with a need for an LMU network drive, ITS will continue to provide this service.

Read more about Box and the F:\ and G:\ Drives in the Box FAQ.

LMU Faculty and Staff: Learn More About Box Edit

Box Edit is a feature that allows you to edit or create files directly on Box. Designed for all file types, browsers, and platforms, Box Edit uses the default application installed on your computer to edit or create simple and centralized content: DOCX files open in Microsoft Word, PPTX files open in Microsoft PowerPoint, XLSX files open in Excel, and so forth.

You can download Box Edit here.

The Box Edit installer package is available for both the Mac (DMG format) and Windows (MSI format).

1. Click the Get Box Edit button and download the Box Edit installer.
2. Run the Box Edit installer and follow instructions to install or update Box Edit on your computer.
3. After the install is complete, you must restart your browser to activate the new Box Edit version. Once you restart your browser, the latest version of Box Edit is activated and will automatically receive all future updates.

Once you download and install Box Edit, it will be available on any browser on your computer. Box Edit supports all browsers supported by the Box web application such as Internet Explorer, Safari, Firefox, and Chrome. However, it currently does not work on mobile browsers.

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LMU Faculty and Staff: Have You Checked Out Box?

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Box is a secure, cloud-based document management, collaboration, and storage service. After meeting with focus groups this spring, ITS selected Box as an ideal way for faculty and staff to store and share their personal work and departmental files.

Check out some FAQs and the video below:

Who gets Box?
All current LMU faculty and staff.

What is Box?
Box is a secure file sharing and storage service that enables you to store your work documents and files in the cloud, and access those documents anywhere you can connect to the Internet. You can also share your documents with colleagues, students, external vendors, and more.

How do I get a Box account?
As of December 1, 2014, your Box account will be created as soon as you login to http://box.lmu.edu using your LMU credentials. You can access your Box account as long as you are an active LMU faculty or staff member.

How do I log in to Box?
Just go to http://lmu.box.com, click the “Continue” button, and then enter your MYLMU username and password on the LMU Authentication page and click the “Login” button.

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How much storage space do I get?
LMU Box users get 150GB of storage, which is 15 times more storage than on the network (F:\ and G:\) drives.

I have over 150GB of files, can I get a larger quota?
Although Box can technically support larger quotas, its primary purpose is to support smaller collections of “active” files. In most cases, users with over 50GB of files are actually looking to archive files, or they have a few very large files that won’t perform well in Box. Please contact the Help Desk to arrange a discussion of your needs – often we find other solutions are more appropriate than a larger Box quota.

Why Box?
After a thorough evaluation of 10 different products, Box was selected as the appropriate tool to address LMU’s need for cloud based file storage. Box provides larger quotas, data security (with complete data encryption) and has an easy-to-use interface. You can also view, upload, and share documents from any location or device, as long as you have an Internet connection.

Any restrictions on what I can/should keep in Box?
Departmental and individual files (documents, spreadsheets, presentations, Microsoft Outlook data files (.pst), that relate to your work should be kept in Box.

• For storage of departmental video and audio, use Kaltura via MYLMU Connect.
• To store your course-specific documents, use MYLMU Connect.
• Keep your short-term communications and attachments in your email. Though, once you get started with Box, it will be very easy to share a link to a file you’d typically attach to an email, and have all of the people on the email be able to access it, anywhere on any device.

Box: New Cloud Storage for LMU Faculty and Staff

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Feedback from the ITS annual survey and focus groups conducted this past spring with faculty and staff, revealed that users campus-wide want and need: an easy-to-use, cross-platform, file sharing and storage solution that can be accessed from anywhere in the world, on multiple devices (including smartphones and tablets).

Today ITS introduces Box,  a secure, cloud-based document management, collaboration, and storage service. ITS selected Box as an ideal way for faculty and staff to store and share their personal work and departmental files.

What can Box do?

Document Management: Keep all your files in one place that you can access anywhere from any device.

Replace Email Attachments: Use Box Shared Links to send large files and replace email attachments.

Create Group Work Spaces: Use Box Collaboration to create group work spaces.

Group Projects: Use Box to centralize files in a single online workspace.

Check out the video below to learn 5 Skills to Get Started Fast