LMU Faculty and Staff: Have You Checked Out Box?

box

Box is a secure, cloud-based document management, collaboration, and storage service. After meeting with focus groups this spring, ITS selected Box as an ideal way for faculty and staff to store and share their personal work and departmental files.

Check out some FAQs and the video below:

Who gets Box?
All current LMU faculty and staff.

What is Box?
Box is a secure file sharing and storage service that enables you to store your work documents and files in the cloud, and access those documents anywhere you can connect to the Internet. You can also share your documents with colleagues, students, external vendors, and more.

How do I get a Box account?
As of December 1, 2014, your Box account will be created as soon as you login to http://box.lmu.edu using your LMU credentials. You can access your Box account as long as you are an active LMU faculty or staff member.

How do I log in to Box?
Just go to http://lmu.box.com, click the “Continue” button, and then enter your MYLMU username and password on the LMU Authentication page and click the “Login” button.

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How much storage space do I get?
LMU Box users get 150GB of storage, which is 15 times more storage than on the network (F:\ and G:\) drives.

I have over 150GB of files, can I get a larger quota?
Although Box can technically support larger quotas, its primary purpose is to support smaller collections of “active” files. In most cases, users with over 50GB of files are actually looking to archive files, or they have a few very large files that won’t perform well in Box. Please contact the Help Desk to arrange a discussion of your needs – often we find other solutions are more appropriate than a larger Box quota.

Why Box?
After a thorough evaluation of 10 different products, Box was selected as the appropriate tool to address LMU’s need for cloud based file storage. Box provides larger quotas, data security (with complete data encryption) and has an easy-to-use interface. You can also view, upload, and share documents from any location or device, as long as you have an Internet connection.

Any restrictions on what I can/should keep in Box?
Departmental and individual files (documents, spreadsheets, presentations, Microsoft Outlook data files (.pst), that relate to your work should be kept in Box.

• For storage of departmental video and audio, use Kaltura via MYLMU Connect.
• To store your course-specific documents, use MYLMU Connect.
• Keep your short-term communications and attachments in your email. Though, once you get started with Box, it will be very easy to share a link to a file you’d typically attach to an email, and have all of the people on the email be able to access it, anywhere on any device.

Blogging in Academia

An Instructional Technologist will be dropping in on the blog every now and then to provide faculty with tips and tricks for using technology for teaching!

David Scozzaro is the manager of Instructional Technology here at LMU, and this week he wrote about the advantages academics can take advantage of by blogging.

There’s an Instructional Technologist embedded in every college and school here at LMU, and they also work together to staff the Faculty Innovation Center on Level 3 of the William H. Hannon Library—they’re always happy to help you integrate technology into your teaching. And now, on with the blog!

blogging-academia

I would like to build upon last week’s blog post from Jeff Schwartz, our new Instructional Technologist in the College of Business Administration. Jeff provided some poignant arguments as to why Academics should blog. Establishing authority, building rapport, creating opportunities and attracting an audience all sound like solid professional goals for any Academic.
At this point, however, it looks like as if academia is not taking advantage of the opportunities that blogging provides of bringing our intellectual and creative endeavors to the the mainstream. Although self-admittedly limited, a study by Pat Thompson, the Director of the Centre for Advanced Studies at the University of Nottingham has shown that we are not blogging for lofty professional goals, but rather, blogging about academia to the rest of us in the Ivory Tower. According to her study, 41% of academic blogs she researched were cultural critiques of life in an academic setting, with another 40% dedicated to the trials and tribulations of conducting research today. Combined with the other topics that emerged in her studied, well over 80% of blogs focused on the daily life of academia. Granted, if she searched more deeply along the lines of discipline, she would have likely found more blogs written by Academics about particular subjects; but asking her to do that would be like asking her to research the whole internet… and without any funds to do it.
So what can we take away from her study? My argument would be better marketing. Showing yourself off as an expert who comes from academia that can connect with practically anybody who has an internet-connected device is key. Balancing status, authority, and humility is always tough, but a worthwhile goal to gain traction. Keeping an open dialogue with commenters is probably the best way to achieve this. With so much information available at our fingertips (thanks Google), it is easy to mesh facts and opinions, even for the best of us. Keep your responses to wild opinions or improper facts civil and ask that your commenters do the same. Ultimately, most of us are looking to make this world a better place, and sometimes we disagree on how that needs to take place. I think we can all agree that being constructive and working together is a much better route to getting there than simply slinging mud.
Another thing to do is start small. Twitter is a great micro-blogging platform. It is a wonderful place to spurn thought, generate conversation, and drive people to deeper discussions on a more formal blogging platform like WordPress or Blogger. One of the toughest things to do when starting up a blog is gain followers. Twitter is a low-cost method for people to start broadening their horizons in 140 characters. With over 600 million users, there is certainly no shortage of potential audience members.
Blogging is about sharing ideas, thoughts, and opinions. If you are looking to publish, this may not be the platform. If you are looking to start generating ideas and writing early drafts for your next great published work, blogging can be a powerful win-win for you and your readers.

It’s The Last Week for Survey Responses!!

survey 2

Every year, LMU ITS releases a campus-wide survey to students, faculty, and staff to offer their feedback. Your comments and responses help ITS plan and improve technology all across campus.

Not only will you be helping improve tech here at LMU, you will also have a chance to win some pretty awesome prizes.
ITS is giving away two 16GB iPad mini 2s, six $50 Visa gift cards, and 10 $20 Visa gift cards.

The survey closes THIS Friday on  November 21st.
Check your email for a message from LMU ITS for the link. 

Don’t miss out on your chance to help make LMU better and possibly win some cool prizes!